Sheridan County Clerk Records
Kansas does not use the Texas-style split where a county clerk keeps one large court tier and a district clerk keeps another. In Sheridan County, district court case files are handled through the Clerk of the District Court and the 15th Judicial District. The Sheridan County Clerk is a county administrative official and election officer. That distinction is the core rule for routing records requests.
The official county department directory lists the County Clerk / Election Officer on the 2nd floor of the Sheridan County Courthouse. The office address is 925 9th Street, PO Box 899, Hoxie, KS 67740, phone 785-675-3361, fax 785-675-3487. Court case users should not assume that this county clerk office can issue certified court decrees, criminal dockets, probate letters, or district court copies.
Sheridan County Clerk
925 9th Street, 2nd Floor
PO Box 899
Hoxie, KS 67740
785-675-3361
Fax: 785-675-3487
Sheridan County Clerk vs Court Clerk
The county clerk and the district court clerk share a courthouse address, but they do not hold the same records. The district court uses PO Box 753 and phone 785-675-3451 for case records. The county clerk uses PO Box 899 and phone 785-675-3361 for county administrative functions. Mixing those addresses can slow a mailed request.
| Office | Records Handled | Use This Office For |
|---|---|---|
| Sheridan County Clerk | County administrative and election records | County commission minutes, agendas, county office routing, election officer questions, and KORA routing for county records. |
| Clerk of the District Court | District court case files | Civil, criminal, divorce, probate, juvenile, small claims, district traffic, certified decrees, and court copy questions. |
| Sheridan County Sheriff's Office | Law-enforcement and jail records | Booking, custody, jail, incident, and many warrant questions, subject to law-enforcement restrictions. |
The distinction also affects marriage and divorce requests. KDHE handles certified statewide marriage and divorce certificates. The district court handles divorce decrees and court-file questions. The county clerk page in the research did not publish a marriage-license portal or court-certified-copy fee schedule.
Search Sheridan County Clerk Records
County administrative records should start with the official county site, department directory, agendas page, or direct county clerk contact. The research found an official Sheridan County agendas and minutes page, plus 2026 commission agendas and minutes. County commission meetings are listed for Tuesdays at 8:00 a.m. on the 1st floor of the courthouse, and current commissioners in the source material are David Stithem, Mike "Buck" Mader, and Kyle Emigh.
The county clerk can help route county records requests when the item is not a district court case. Examples include county commission minutes, county administrative records, election office material, and local government records. If the request asks for sheriff records, jail records, or court records, the county clerk may direct the requester to the office that actually holds the file.
- Identify whether the record is a county administrative record or a court case record.
- Check the official Sheridan County site or agendas page for posted county materials.
- Call the county clerk at 785-675-3361 when a county record is not posted online.
- Use the district court clerk instead when the request concerns a filed court case.
- Use the sheriff when the request concerns jail custody, booking, or law-enforcement records.
Sheridan County Clerk KORA Requests
Kansas Open Records Act rules apply to county public-record requests, but KORA does not make every record immediately public or free. K.S.A. 45-218 states the general rule that public records are open for inspection unless another law provides otherwise. The same statute requires a prompt agency response, with initial action no later than the third business day.
K.S.A. 45-219 allows agencies to charge fees for copies and services. K.S.A. 45-220 addresses agency request procedures, custodian information, office hours, and fee information. K.S.A. 45-221 lists exemptions, including some criminal investigation, security, work product, and privacy-sensitive records.
Note: County records and court records may both be public in part, but they follow different custodians and access rules.
Sheridan County Clerk Request Details
The research did not locate a Sheridan County clerk request form with exact field labels. A practical written request should be specific enough for the clerk to identify the county record and calculate any copy or staff-time fees. Do not include sensitive personal data unless the official office says it is required.
| Request Detail | Why It Helps |
|---|---|
| Requester name and contact | Lets the office respond, clarify scope, and send fee or pickup instructions. |
| Record type | Separates commission, election, county administrative, court, and sheriff records. |
| Date range | Helps locate minutes, agendas, correspondence, or older files. |
| Preferred format | Lets the office know whether inspection, paper copy, or electronic copy is requested. |
| Delivery method | Clarifies pickup, mail, email, or in-person review when available. |
| Fee approval limit | Allows the requester to approve costs before the office produces copies. |
Sheridan County Clerk Fees
The official sources reviewed did not publish a county clerk copy-fee schedule for Sheridan County administrative records. KORA allows fees, and agencies may charge for copies and services. The safest route is to call the county clerk before mailing payment or asking for a large records pull.
| Item | Amount | Source / Note |
|---|---|---|
| County administrative records copies | Not located | Call the Sheridan County Clerk at 785-675-3361. |
| District court certified copies | Not county clerk record | Use Sheridan County District Court, 785-675-3451. |
| KDHE marriage certificate | $20 | State vital-record certificate, not a county clerk copy. |
| KDHE divorce certificate | $20 | Certificate only, not a divorce decree. |
Sheridan County Clerk Routing
Good routing saves time. A county clerk request is usually the wrong channel for criminal case dockets, current custody, active warrants, traffic citation payment, divorce decrees, or probate letters. Those records may be public in some form, but they are held by different offices.
- Use Kansas CaseSearch and the district court clerk for district court case records.
- Use the county clerk for county commission, election, and administrative records.
- Use the Sheriff's Office for jail, booking, custody, and many warrant questions.
- Use KDHE for certified Kansas marriage and divorce certificates.
- Use the County Attorney contact for traffic diversion, plea negotiation, or contesting-ticket questions.
Note: The county clerk and district court clerk are both local public offices, but a certified court document must come from the court that holds the case file.